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privacy policy

American Royal High School (“ARHS,” “we,” “our,” or “us”) is committed to protecting the personal information of our students, prospective students, and website visitors. This Privacy Policy explains how we collect, use, store, and protect your information when you interact with our website, enroll in our programs, or communicate with our staff.We encourage you to read this policy carefully. By using our services, you agree to the practices described below.

1. Information We Collect

We collect information to provide educational services, comply with academic standards, and support student success. Information may be collected in the following ways:
1.1 Information You Provide Directly: This includes information you submit through applications, forms, or communication channels, such as: Name, Date of birth, Address, Email address, Phone number, Previous school information or transcripts, Payment details (processed securely through third-party providers), Assignments, coursework, and academic activity, Messages sent through our website or student portal
1.2 Information Collected Automatically: When you visit our website or student platform, we may automatically collect: IP address, Browser type and device information, Pages viewed and time spent on the site, Referring website, General usage and activity within the student portal. This information helps us improve website performance and enhance user experience.
1.3 Information from Third Parties: We may receive information from: Previous schools (transcripts or academic records), Payment processors, Technical service providers, Enrollment partners or referral sources. All such information is handled in accordance with this Privacy Policy.

2. How We Use Your Information

We use your information to provide a safe, effective, and supportive educational experience. This may include:
Processing enrollment applications
Creating your student record and graduation plan
Delivering online courses and educational services
Assessing academic progress and maintaining transcripts
Responding to questions and providing support
Processing payments and billing
Improving website functionality and performance
Meeting legal, regulatory, and accreditation requirements
Communicating important updates or school-related information

We do not sell or share your information for marketing purposes outside of ARHS.

3. How We Protect Your Information

We use administrative, technical, and physical safeguards to protect your personal information from unauthorized access, misuse, alteration, or disclosure. Security measures include:
Encrypted communication where applicable
Secure password-protected systems
Limited access to sensitive information
Staff training on privacy and data protection
Regular review of security practices

While we take security seriously, no online system is completely risk-free. We encourage students to use strong passwords and protect their login information.

4. How We Share Information

We only share information when necessary to support educational services, comply with legal requirements, or operate our school. Examples include:
4.1 Educational and Service Providers: Trusted partners who assist with: Learning management system operations, Payment processing, Technical support, Accreditation and compliance, Email or communication services. These providers are contractually required to protect your information.
4.2 Legal or Compliance Requirements: We may share information when required by law, such as: Court orders or legal processes, Accreditation reviews, Government reporting (where applicable), Fraud prevention or security concerns
4.3 With Your Consent: We may share information with third parties if you provide explicit permission, such as sending transcripts to colleges or employers.

5. Student Privacy and FERPA Considerations

For enrolled students, academic records are treated as confidential educational information. ARHS complies with applicable student privacy requirements, including the principles of the Family Educational Rights and Privacy Act (FERPA) where relevant. Students (or eligible adults) may:
Request access to their records
Request corrections to inaccurate information
Request that ARHS release their records to chosen third parties

Requests may require identity verification.

6. Cookies and Website Tracking

Our website may use cookies and similar tools to enhance user experience, improve functionality, and analyze website traffic. You may adjust your browser settings to refuse cookies, although some site features may not function fully without them.

7. Data Retention

We retain personal and academic records for as long as necessary to:
Provide educational services
Maintain official school records
Meet legal and accreditation requirements
Information that is no longer needed is securely deleted or anonymized.

8. Children’s Privacy

ARHS accepts students age sixteen and older. We do not knowingly collect information from children under the age of thirteen. If we learn that information has been collected from a child under thirteen, we will remove it promptly.

9. Links to External Websites

Our website may contain links to third-party sites. We are not responsible for the privacy practices or content of these external websites. We encourage visitors to review the privacy policies of any site they access.

10. Your Rights and Choices

Depending on your jurisdiction, you may have the right to:
Access the personal data we store
Request corrections or updates
Request deletion (when legally permissible)
Limit how certain information is used
Request copies of academic records
To exercise these rights, contact us using the information below.

11. Updates to This Privacy Policy

We may update this policy periodically to reflect changes in our practices or in legal requirements. The effective date at the top indicates when the policy was last revised. Continued use of our services means you accept the updated policy.

12. Contact Us

If you have questions or concerns about this Privacy Policy, or if you wish to request access to your records, please contact: American Royal High School
Email: admin@americanroyalhighschool.com We are committed to protecting your privacy and providing clear, respectful communication regarding your information.